Flight Operations SoftwareBuilt for Private Aviation
FLS is the flight operations management system that replaces the spreadsheets, shared inboxes and group chats that trip support companies, charter operators, NSOPs and private operators, and flight departments still run on. Manage quotes, trips, crew, services, compliance and invoicing in one flight operations software platform.
Still running operations
on spreadsheets, email
and WhatsApp?
Most aviation service providers run their entire operation across a patchwork of spreadsheets, shared inboxes, calendar reminders and WhatsApp groups. It works until it doesn't and a missed permit, expired medical, or wrong rate card costs more than the platform ever could.
Trip setup that eats half a workday.
Crew, aircraft, services, pax, permits, vendors all entered into a different tool. Most ops teams burn an hour per trip before the wheels move.
Quotes built in Excel v3_FINAL_USE_THIS.xlsx
Pricing errors. Version confusion. Margins you can't actually see. A bad cell reference can cost you a five-figure leg.
Certificates that expire before anyone notices.
Airworthiness, AOC, insurance, crew medicals, visas tracked in calendars, Post-its and someone's memory. Discovered too late, every time.
A trip's story scattered across four channels.
Slot in email, fuel in WhatsApp, manifest in Drive, change in someone's head. New hire? Good luck reconstructing what actually happened.
Compliance run on Post-its.
Renewals tracked next to your monitor. The amber notes blend into the cream wall, then audit week arrives and so does the regulator.
The handler emailed something. Where is it?
Documents live in everyone's inbox. "Re: Re: FW: Re: handling Dubai final v4" is somewhere. Probably. Try search it never finds it.
A 10-person company handling 40 trips/month loses $18,000–$52,000 / year to admin overhead, doc chaos and revenue leakage.
FLS is the flight operations software that gives everything you need.
One platform. Finally.
An aviation ERP system with 18 modules. One source of truth 18 modules. One source of truth. The same record flows from the client's initial flight request all the way through to the final invoice without ever being retyped.
Single or multi-leg trips. Assign aircraft, crew, clients and passengers. Configure services per departure and arrival of each leg. Trip Brief PDF in one click with built-in flight schedule software for managing departures across your trip board.
Up to 5 aircraft options per quote with independent pricing. Margin visibility per line. Public request form embeddable on your site submissions auto-drop into your pipeline as draft quotes.
Trip completes → draft invoice generated with every service aggregated as a line item. Multi-currency. Clone, link to quotes, track partial payments.
Multi-vendor price database across airports. Side-by-side comparison, calculator, fuel release and fuel quote generators, plus a dedicated analytics dashboard.
ICAO/IATA, location, timezone, runways, navaids already wired in. Every time/date in the platform converts automatically between UTC and airport-local.
Every service, seamlessly managed.
Five service modules attach to every leg of every trip. Each carries its own form, vendor assignment, status workflow and document trail and rolls up to the trip, the invoice and your audit log.
Fuel
Multi-vendor pricing, releases, quotes and burn analytics all per leg.
Ground Handling
Parking, ramp, towing, GPU/ASU, de-icing, cargo, restock vendor + cost tracking.
Catering
Meal type, dietary, beverages, delivery times per leg, per pax, per vendor.
Concierge
VIP transfers, hotels, ground transport driver details, check-ins, pickup windows.
Permits & Clearances
Landing, overflight, slots, API, diplomatic clearance and crew visas per leg.
Built different. Built better.
Built for the four sides of every trip.
Most aviation software is built for aircraft operators. FlightStratix is built for everyone who supports them too and the operators that don't need an enterprise procurement cycle to dispatch a leg.
Run the fleet, the crew and the audit log.
Manage aircraft, crew, services, compliance and invoicing in one aircraft scheduling platform. Get alerts before certificates expire, not after.
- Aircraft & crew shareable profiles
- FTL engine with EASA defaults
- Aircraft scheduling & availability timeline
- Crew duty roster + journey log
Coordinate every vendor from one screen.
Trip support software for managing fuel, handling, permits, catering and concierge across every airport, every vendor, on a single record per trip.
- 5 service modules per leg
- Vendor directory + tagging
- Per-service status tracking
- One-click shift handovers
Quote, dispatch and invoice in one workflow.
Charter management software that lets you quote up to 5 aircraft per request, auto-price every leg with margin visibility, and convert quotes to trips to invoices without re-entering data.
- Multi-aircraft quoting
- Auto-pricing with cost & margin
- Embeddable public RFQ form
- Branded quotes + auto-invoicing
Corporate aviation without the enterprise price tag.
Flight department software to track your fleet, crew duty limits, passenger manifests and service coordination without a six-figure platform built for airlines.
- FTL tracking + crew currency
- Passenger & VIP management
- Document expiry alerts
- Trip reporting + cost visibility
A duty-time engine thatthinks like a dispatcher.
Full EASA FTL flight and duty tracker calculation engine running in real time. Block hours, FDP, rest periods, WOCL, split duty, crew currency, days off all checked automatically against actual Journey Log data, not planned estimates.
- One-click "Check Crew FTL" before publishing a tripGreen/red verdict per crew member with the specific reason.
- Calculated from actual flight dataBlock time from Journey Logs feeds cumulative limits — not planned estimates.
- 30-day expiry warnings → 7-day critical alertsPassport, license, medical, training, insurance, airworthiness every one.
Every defect tracked. Every change acknowledged.
MEL deferrals that block dispatch when they should. Maintenance windows that surface before they're missed. Flight changes that every team member must acknowledge before they fly. Safety built into the workflow, not bolted on after.
12+ operational documents,
auto-generated from trip data.
Every client-facing document is rendered live from the trip record using your company logo, colours and bank details. No formatting in Word. No version chaos. Generate, attach, send all from the same screen.
Trip completes. Invoice sends.Payment lands.
Every service on a trip rolls up into a branded invoice automatically. Send a payment link to the client, track deposits and partial payments, and know exactly who owes what — without chasing spreadsheets or digging through email for wire confirmations.
End the verbal handover.One click. Full PDF.
Close your shift in one click. FlightStratix auto-pulls everything that happened in the window services touched, statuses changed, pending items, what's coming in the next 72 hours and renders a PDF the next shift can actually use.
Your crew sees what they need.Nothing more.
Pilots and cabin crew log in to their own portal published rosters, assigned flights, and their crew profile. Pilots log journey entries after landing. No ops access, no admin screens, no confusion.
What changes when one platform replaces eight.
8 predefined reports. One-click Excel export.
Trip summaries, crew hours, aircraft utilisation, revenue, compliance — filter by date range, status, or entity. Export to .xlsx with formatted headers. No pivot tables, no manual assembly.
| Trip | Route | Aircraft | Block | Revenue | Status |
|---|---|---|---|---|---|
| TS-2841 | TEB → LFPB | G650 | 7.0h | $162,800 | Completed |
| TS-2842 | KLAS → KASE | Citation X | 2.4h | $48,200 | Completed |
| TS-2843 | EGLF → LGSR | G650 | 4.1h | $98,500 | Completed |
| TS-2844 | KMIA → MMUN | Phenom 300 | 1.8h | $32,100 | Cancelled |
One platform. Three plans.
Flat, per company.
Not per user, not per aircraft. Enterprise tools charge €2,100+/month and still require a procurement cycle. FlightStratix pricing starts less than a crew hotel night and runs your whole operation.
Get started
For small ops teams moving off spreadsheets.
- Single user
- 15 GB storage
- All 5 service modules
- Email support, 48h response
Run operations
For NSOPs and trip support teams running daily flights.
- Up to 5 users
- 50 GB storage
- All 5 service modules
- Priority email, 24h response
Scale your team
For growing operators and trip support companies with larger teams.
- Up to 10 users
- 150 GB storage
- All 5 service modules
- Priority chat + phone, 4h response
Custom setup
For teams that need more users, dedicated onboarding, or custom terms.
- Unlimited users
- Custom storage
- Dedicated onboarding
- Custom billing terms
Stop coordinating ops in WhatsApp.Start managing them in one place.
Book a 30-minute walkthrough of the aviation flight operations software tailored to your operation, or start a free trial and explore on your own data.